Home Page: Meeting Minutes
February 12, 2007 Regular Monthly Meeting
Town of Apple River
Regular Meeting Minutes 2-12-07
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ken
Chapdelaine
Treasurer: Linda Peterson, Clerk: Ken Sample
Call to Order at 7:00PM with Roll Call indicating all members
present. Chair called for verification of public notice and the
meeting minutes for Regular meeting of 1-8-2007 and Special Meeting of
1-15-07 were moved, seconded and approved 3-0.
Report by Clerk included the following; (a)Fire Dept Issues acquired
at WTA district meeting mini-seminar. Copy of power point provided to
board; (b) Copy of fees for copying statute 19.35(3)(a) thru (f)
provided to board for possible policy action;(c) board approved draft
of letter to Carl Hetfeld to be sent on a motion moved, seconded and
approved 3-0; (d) Contractor Liability insurance requirements were
discussed, current liability insurance for T&P is OK. Clerk requested
board to provide guidelines for future contracts; (e) WITC board
openings were presented; (f) Gene Kaiser building new posting boxes;
(g) Insurance information from Rural Insurance provided and board
directed clerk to request a review and make presentation to the board;
(h) positive feedback from resident Kerry Bryan on accident in his
family and the care provided by 1st responders and Fire Dept. was
read; (i)MSHA letter on mine safety introduced, no application, file
only; (j) Calendar change for April is meeting on the 16th with Annual
starting at 6:30PM and Regular to follow at 7:30PM, Motion moved,
seconded and approved 3-0. (k) Polk County survey questions read and
discussed. Completing survey by group and attending open session in
Amery on 2-26 discussed. Motion moved, seconded and approved 3-0 to
have clerk contact County for facilitating survey completion at March
meeting.(l) Motion moved, seconded and approved 3-0 to have the clerks
from Apple River and Georgetown trade poll coverage at their
respective locations for the General election in April.
Motion was moved, seconded and approved 3-0 to accept clerk report.
Treasurers Report: Treasurer provided summary of year to date of
income, taxes collected, interest, and miscellaneous income. Update on
expenses, cash on hand, and dedicated funds were presented. Gave
update on property taxes received and paid out.
February settlements due in a couple of weeks. New software system
went well but was interesting. Treasurer put in 101 hours on 1st half
tax collection. Discussion on reimbursement for tax collection
resulted in bill to be submitted at the March meeting. Motion was
moved, seconded, and approved 3-0.
Vouchers were reviewed, motion moved, seconded and approved 3-0 to
pay vouchers.
Public Comment: Rich Gates spoke about 2 previous board chairs
commitment to paving 140th Ave. Why has paving project been delayed
and when will the road be paved? Board explained possibility of
existing gravel being paved is remote due to other maintenance
demands. Renee Tendrup raised questions on grading road when required
as serious wash-boarding was experienced. Discussion indicated that
2006 was unusually dry which contributed to the problem and the road
was under shoulder rehab and should be better this year. Rick Scoglio
requested the board schedule a candidate forum one-half hour before
the start of March meeting. Clerk directed to post on March agenda
and to notify candidates of the same.
Road Committee: Fritz Coulter discussed 110th street project on
Brusher Lake and decision to use trap rock. Reviewed and revised 5
year plan and will continue to work on based on findings of drive
around this spring. Future looks like it will be mainly maintenance
on roads and no new construction projects can be accomplished without
raising taxes.
Fire Dept. Fire Chief presented report to board of 2006 runs for
fire department and 1st responders. Presented report on January runs.
Also presented billing procedures for different types of calls and
locations and need for update on ordinance and allowed fees.
Need for policy and fee schedule to be put on March agenda.
Highway Dept. Will resume mowing after equipment repair. Discussion
on ditch clean-up held.
Planning Commission: Member Mary Ann Scoglio presented updates.
Monarch made presentation to planning commission on reclamation,
commission reviewed survey questions in context of planning elements.
Commission is preparing information for presentation at annual
meeting.
Old Business: Discussion on Hwy Ordinance #5 resulted in existing
copy being rescinded and put on file. Will be replaced with new
documentation. Permits for 110th street project, Brusher Lake, were
given to clerk for file. Posting requirements, pictures, and site
plans discussed. Motion moved, seconded, and approved 3-0 to move
forward with project. Clerk to contact Dresser Trap Rock with
required tax info so as not to incur sales tax.
New Business: Ken Chapdelaine presented info on necessity of bonding
for treasurer bonding and tax collectors bonding. Clerk will check
with bonding company and get some recommended coverage and bring back
to board in March. Discussion held on pollworker training required in
2007 for 2008 coverage. All pollworkers must be trained not just
Chief Election Inspectors. Options for training will be presented as
they develop with associated costs. Motion moved, seconded and
approved to purchase $15,000 of gravel from the Swanson Pit.
Supervisor Reports:
Dan reported on various road projects and fire department efforts.
Ken Chapdelaine discussed having American Flag and State Flag on
display. Lester Carlson has offered to donate an American Flag. Will
be put on March agenda. Treasurer Linda Peterson commented on number
of people asking why there were no copies of tax roll. Board will
review processes for next year.
Next meeting 3-12-07 and motion moved, seconded, and approved to
adjourn at 8:35PM
Submitted by Clerk – Ken Sample- Board provided copies on minutes
2-14-07