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July 9, 2007 July 9th, 2007 Regular Monthly Meeting
Regular Monthly Meeting Minutes
Town of Apple River
July 9th, 2007
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel
Johnson
Treasurer: Linda Peterson, Clerk: Ken Sample
Meeting was called to order at 7:05PM with all members present and
verification of public notice attested to.
Motion to approve minutes as amended introduced and passed 3-0.
Report By Clerk: Notice of Polk County Towns Assn. Meeting provided;
need voting equipment maintenance in August with no associated cost
noted; NIMS Compliance Letter referred to Chairman; notice of training
session with Bergman noted; and letter of assessor Eric Kleven noted.
Motion made and approved 3-0 to accept clerk report.
Treasurers Report: Report on current revenue and expenditure
provided. Adjustments to dedicated funds and status of available
funds and cash on hand noted.
Vouchers: Motion made and approved 3-0 to pay vouchers as submitted.
Committee Reports: Ambulance-Held meeting 7-9-07 and will be having
meetings quarterly instead of monthly. Overview of ambulance calls
provided for Town of Apple River and statistical comparisons of
surrounding communities provided.
Building Committee: Overview of building committee meetings, options
discussed, and associated influences were presented. Preferred option
was adding on to existing fire department buildings in Range. Cost
estimates and funding options discussed. Discussion on procedures on
how to address affected areas such as land sale and construction
approval held. Planning Commission will place this item on their
agenda for 7-16-07. The proposed agenda for the special meeting, when
scheduled is Building Committee Report, Land Sale, Funding Plan,
Planning Commission Input, and Public Comment. Item will be placed on
August agenda.
Fire Department Report: Overview of June calls provided. Results of
Fund Raiser discussed, final results will be provided after expenses
paid. Net proceeds will go back into capital expense fund. Testing
and training overview provided. Special thanks provide Scott Riley,
Amery Auto Salvage, who has volunteered to provide vehicles for
extricating equipment training and made a cash donation. Pancake
breakfast will be on August 25th. First Responders: Calls for month
were low. Question on whether town insurance covers mal-practice of
First Responders raised and will be addressed during insurance review.
Also need proof of insurance sheet for developing operational plan.
Highway Dept: First round of mowing almost done and timely for
second mowing in August. Question on how much and when blade patching
will occur was raised. Board will defer this item until fall. Status
of culverts provided. 110th St. project complete and a couple of soft
spots were noted. Cost of mowing, 1st, 2nd, estimated at 8-9 thousand
in total. Culvert on 180th was measured and is OK.
Planning Commission: Arnell Humane Society issue not looked at by
full commission but select review indicated there may be a resolution
not permitting commercial endeavors on town roads, only on county
roads. Commercial endeavors on town roads may unduly increase
maintenance cost. June meeting discussed razing buildings, element 4,
and interviews of candidates for vacant seat, gave overview on past
and future training, discussed future agenda items. Content and
process of options provided Polk County Agreement discussed.
Additional planning will occur and this item will be brought back in
August.
Mary Bruckner and associate introduced their interests in keeping
affected parties informed of their plan. Map on Selvig property and
proposed location shown. Society prefers location off well traveled
road and centrally located. Proposed building about 4,000 sq. ft.
Discussion on where town road ends and driveway of proposed location
held. The checklist was signed indicating only preliminary review
provided and another meeting would be required to get formal approval
of the minor sub division. Motion approved 2-1 with Ansel Johnson
voting against the motion. Significant discussion items were; even if
approved at a later date no special consideration would be given the
road maintenance and no widening or blacktopping is on proposed long
term plans. The town has road maintenance waiting list of residents
wanting upgrades. A commercial endeavor on 114th street would
increase traffic load to the point of being detrimental to the
existing road.
Dale Schultz was appointed by the board chair to fill vacant Planning
Commission seat.
Old Business: Discussion about 169th Ave. indicated that none of
this road is owned by the town and the responsibility for the
maintenance is solely with the property owners who use the easement.
Feedback from property owners provided. This item will be placed on
August agenda and the chair will contact some of the affected property
owners.
One black top bid received from Monarch on Mains Crossing(125th Ave.)
project. Chair will call Monarch to get revised bid as width was
quoted at 22’ and needs to be 20’.
Hand outs for future 2008 budget handed out. Budget work session
will be in August.
Web- Site: Sandy Mattson presented proposal and explanation for web
site. Ken Sample recommended accepting edoorcounty proposal or not
going forward with web site at this time. Clerk indicated that
expenditure could be recovered from existing General Government
revenue. Discussion was held on pro and cons of having a web site.
Motion made and approved 3-0 to accept edoorcounty web site proposal.
Motion was made and approved 3-0 to award Sandy Mattson $75 to cover
out of pocket expenses in her effort to develop a web site.
Nothing concrete on 50th anniversary of Fire Dept. Bring back in
August.
Motion made and approved 3-0 to adopt “Minimum Road Standard
Ordinance”. Clerk will post to notify public this is now part of Code
of Ordinance.
New Business: Bids for sale of 1988 Chevrolet K3500 pickup were
opened. Successful bidder was Dane Schuble from Cameron, WI. Clerk
will contact and make arrangements for payment and transfer of title.
Motion made and approved to go ahead with sale to highest bidder.
Motion was made and approved 3-0 to put proceeds from the sale of the
truck into Capital Expenditure Revenue.
Rural Mutual Insurance presentation cancelled due to funeral. Clerk
to contact agent for alternate time to make presentation. Clerk and
Dave Waterman will attend.
Chair presented conforming letter for MINS. Chair will sign and have
clerk return to Kathy Poirer indicating we are in compliance.
Chair presented letter from Polk County referencing load capacity
compliance on our bridges. Chair will call county and address matters
of inspection and posting.
Census was discussed and booklet was passed to other board members to
read. Put on August agenda.
Letter on cable franchise presented. Discussion on right away
process described as having all utilities install their product within
4 feet of outside limit of right away. Motion made and approved 3-0.
Mileage compensation for all eligible town employees was approved on
a motion made and approved 3-0.
Meeting was adjourned at 9:40PM
Submitted by Clerk Ken Sample