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Regular Monthly Meeting Minutes
Town of Apple River
Date July 14th, 2008
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel
Johnson
Treasurer: Linda Peterson, Clerk: Ken Sample
Meeting called to order at 7:05PM with all members present and
verification of public notice duly noted.
Minutes from June 9th & June 18th approved on a 3-0 vote.
Clerk Report: The following was provided to the board. Letter on NIMS
training presented. Informational bulletin on Septage. Rural living
handout from County with insert for town use provided. Request from
County Land and Water to attend one of the towns future meetings.
Updated Itemized budget sheets. 2009 Bridge aid request forms given
to Fritz Coulter. 2008 Emergency Bridge Aid forms for 165th signed by
chair and given to clerk to hold for final processing. Motion made and
approved 3-0 to accept clerk report.
Treasurer Report: Treasurer gave report on income, expense, balances
and available cash on hand. Need to transfer money from savings
account to cover expenses was noted. Motion made and approved 3-0 to
accept treasurer report. Handout provided that estimated expenses,
revenue and year end balance for 2008.
Vouchers: Motion made and approved 3-0 to pay vouchers as submitted.
Public Comment: Fritz Coulter asked why detail information required
on Fire Signs rather than just a number. Board explained detail
required by statute.
Road Committee: Discussed saw cutting on 140th ave. and Rustic Road
and150th ave. culvert wash-out. 163rd driveway culvert being handled
by resident in conjunction with Greg’s Excavating. Chair will
coordinate black top of 165th ave where culvert was replaced. Need to
verify driveway accesses with county when building was held. Chair
gave update on saw cutting costs. Question on TRIP monies available
from 2008 construction presented. Clerk to check if we have
applications for any projects. Discussion on Fire Signs placement and
addresses and responsibility held, mainly involving situations with
private roads and arrays on public roads. Clerk will check to see if
a name change for So. Balsam Lake Court and/or Lane is possible.
Fire Dept. Had 3 Fire Calls, 1 Burning Permit, and 1 Fireworks
Display request. Fire Chief suggested we follow up with remaining
propane purchases. Had volunteers respond to Burnett County request to
find a lost person. Clerk will get prices for next meeting.
1st Responder: Had 4 calls, all medical.
Planning Commission: Changed June 23rd meeting to June 30th. Housing
draft finalized and Transportation was started. Reviewed Woodly Dam
situation. Next meeting Monday, July 28 at 7:00PM . Will finish
Transportation and talk about community facilities. No new candidates
for vacant positions on the Planning Commission. There was a question
from public asking if ATV routes or uses will be discussed and the
answer was yes.
Old Business:
Fire Dept. Electrical Upgrades: Curt’s Electric indicated
Polk-Burnett design engineers have requested we replace wiring from
transformer to the building because of increased load of the town hall
addition. Costs are $130 for trenching, to be paid by Curt’s
Electric, and $460 for Polk-Burnett to replace wiring. Board gave go
ahead and Dave Waterman will contact Polk-Burnett to see if fee can be
waived for town. Load distribution from meter to internal loads
discussed and Curt’s Electric will reconfigure internal loads at 2
fire dept. locations to 100amps and the new addition to 200 amp.
Award Bids on Town Hall Project: Bids were reviewed and discussed.
Gale Construction was the only firm in attendance. Change notices
were discussed and Gale Construction responded that adds will increase
cost and items subtracted will result in money being saved. Sewer
capacities and costs were discussed. Gale Construction provided
update on material costs affecting their bid with a $2491 increase.
Cost associated with septic tank capacity of 2600 gallons to 3000
gallons would be a $485 increase. Gale presented option on sales tax
saving by town doing material purchases.
Dave Waterman reported on financing options available thru Westconsin
Credit Union.
Motion made and approve 3-0 to award bid to Gale Construction. Town
responsible for permit costs. Terms are 50% down within 15 days, to
hold current prices, with balance per contract schedule.
Motion was made and approved 3-0 for Chair and clerk to obtain a
construction loan for up to $100,000 with the Westconsin Credit
Union.
Motion was made and approved 3-0 to have clerk lists both the 792
Mains Crossing parcel and the approximately 23 acres in section 34 for
sale in the Amery Free Press and The Tri-County North Advertiser.
Sale is to request offers and reserve right to reject any and all.
Return offers before Aug. 11th.
Motion was made and approved 3-0 to authorize treasurer and clerk to
cut checks as needed for the Town Hall project.
Appointed versus Elected Clerk: Pros and cons of each type of
operation was discussed. Motion was made and approved 3-0 to proceed
with Appointed Clerk option.
163rd Culvert: Covered under Road Committee Report.
Terry Kelly Building Permit: Not Required, permit obligations
fulfilled.
Town Hall Finance Options & Land Sale: Covered under Award Bids.
New Business: Monarch will be responsible for blacktopping 170th and
165th Ave as required. Chair will call Monarch. Greg’s Excavating
will be responsible for installing culverts and patching on 163rd and
150th Aves and responsible for cleaning all bridge drains. Chair will
call Greg’s.
Clerk is to call County to determine if bridge repairs are pending,
complete or not needed. Clerk also to inquire about bridge signs.
Next meeting will be August 11th, 2008.
Motion made and approved to adjourn at 8:50PM