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August 11, 2008 August 11th, 2008 Regular Monthly
Regular Monthly Meeting Minutes
Town of Apple River
August 11, 2008
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel
Johnson
Treasurer: Linda Peterson, Clerk: Ken Sample
Meeting called to order at 7:00PM with all members present and
verification of public notice duly noted.
Minutes from July 14th meeting approved on a 3-0 vote.
Clerk Report: Bridge posting update; Polk County indicated all bridges
evaluated for posting and Mains Crossing and 165th Ave did not require
posting. Credit received on material for proposed bridge repairs that
were not required. County Zoning indicates that that are not
interested in changing names on Balsam Lake Court/Lane. Holding
County Aid Bridge Reimbursement for 165th until Monarch completes
patching. Holding TRIP for 80th St awaiting certificate from Monarch.
Chair will follow through on both of these issues. Rustic Roads
information regarding replacement signs given to Road Committee.
NIMS update information given to Fire Chief.
Treasurer Report: Treasurer gave report on income, expense, balances
and available cash on hand.
Vouchers: Motion made and approved 3-0 to pay vouchers as submitted.
Road Committee: No meeting in July. Scheduled meeting for 8-27-08 at
7:00PM.
Blacktopping 170th & 165th Aves; replacing culverts on 163rd & 150th
Ave; and paving 131st Ave access to Hwy 8 all referred to Chair for
handling. It was noted some bridge drains have been cleaned.
Elections: Clerk noted Janice Frederickson and Joyce Kaiser involved
with Chief Inspector Training to meet qualifications thru 2010. Next
election Sept. 9th. Janice Frederickson gave input on quantity of
workers and core group who will be assigned. Discussion was held on
approved election workers and sizing of assigned personnel. Clerk to
follow up on specifics and bring back to board.
Fire Dept: Two calls for July, one equipment fire and one storm
spotter. Pancake breakfast August 16th from 6:00AM to 11:00AM-Free
will offering.
1st Responders: Two calls in July both medical.
Highway Dept. No representative from Greg’s Excavating at meeting.
Supervisor Johnson made note that during contract discussion the board
had requested that Greg or a representative be available at the
monthly meetings to address questions and concerns. It was requested
of the Chair that Greg be reminded of this request.
Planning Commission: Meeting changed from July 28th to July 31st.
Currently discussing Community Facilities, gravel versus blacktop
roads, transportation issues and ATV usage. Next meeting August 25th
7:00PM and agenda will be Natural Resources, Utilities, Community
Facilities and possibly the County Rural Living Guide. No new member
to fill existing vacancy.
Gale Construction: Problem with top-soil under new addition.
Discovered black dirt under sand that needs to be excavated and filled
with sand and compacted every 6 inches to insure proper base for new
floor. Add on change order for sand and compacting for up to $900
approved by board 3-0. Discussion on location of breaker box for new
addition identified location as in the new addition opposite of
original location. No cost item.
Note of need for individual cold water shut offs for F.D. remodel and
new addition given to Gale Construction to consult with plumber. Phone
number of chair and supervisor Johnson given to Gale Construction for
consulting on unexpected or emergency job related items.
Old Business:
· Rural Insurance, Carl Thomfohrda, made presentation on coverage.
Board requested that Rural provide coverage on addition immediately if
not provided by contractor. Carl will provide prorated bill for
interval up to renewal date and an additional bill for the renewal
year. Annual review with Fire Chief and Board will insure proper
coverage in effect for liability and equipment. Carl addressed
questions. Also discussed bonding for clerk and treasurer.
· Propane Purchases: July propane price was $2.09. Board approved
amended motion from 2000 gallons, 3-0 to purchase propane in Sept.
for the full amount remaining in propane budget for Fire Dept. and the
Town Hall.
· Board approved 3-0 to adopt Ordinance 13 for Appointed Clerk
consistent with statute 60.30.
· Board reviewed revenue-expenditure report for construction of Town
Hall.
See attached.
New Business:
· Land Sale Options: Three offers were presented. Offer of $6150 for
Town Hall Parcel received from Wayne Boe, 1113 55th St., Amery, WI.
54001. Town voted 3-0 to postpone action on this offer until Sept.
meeting. Offers on 23 acre parcel were $47,000 from Curtis Lundgren
and $64,500 from Duane Friese 1301 105th Ave. Board voted 3-0 to
accept land offer of $64,500 and delegate authority to Dave Waterman
to work with agent to conclude sale with Duane Friese.
Next meeting Sept. 8th at 7:00PM with work session on 2009 budget
preceding Regular Board meeting.
On a vote of 3-0 the meeting was adjourned at 8:55 PM
Town Hall Construction Balance Sheet
Revenue
Date Amount Source
14-Jul $50,000.00 Reserve
14-Jul $ 4,301.00 F.D. Contingency
21-Jul $25,000.00 Credit Union Loan
Totals $79,301.00
Expenditure
Date Amount Vo. # Payee
9-Jun $ 315.00 80124 Polk Cty- Copy Plans
9-Jun $ 4,870.00 80131 Tom Holbrook-Architect Fees
11-Aug $ 655.34 80158 Cliff Bldg Permit
11-Aug $ 1,420.00 80159 Wayne Swenson- Survey Lots
11-Aug $ 26.00 80163 AFP- Land Sale Ad
11-Aug $ 31.20 80166 Inter-Cty Pub. Land Sale Ad
11-Aug $15,000.00 80170 Gale Const. Contract Payment
11-Aug $53,951.00 80171 Gale Const. Contract Payment
11-Aug $ 460.00 80172 Curt's Elec-Reimburse for Polk Burnett
11-Aug $ 350.00 80173 Reimburse KES- Land Use Permit
$77,078.54
Contract Total $ 126,822.00
Available Revenue $ 79,301.00
Revenue Shortfall $ 47,521.00
Notes: Not included in Revenue Shortfall is the loan repayment,
electrical upgrade
cost of $1740, $900 add on for sand and purchases for phones, office
equipment,
cleaning supplies, misc.
Pay Out Schedule
$ 63,411.00 Start
$ 31,705.50 Dried In & Rough Complete
$ 19,023.30 Drywall Hung
$ 12,682.20 Final Inspection
$126,822.00