Home Page: Meeting Minutes
October 21, 2008 Oct. Meetings
Regular Monthly Meeting Minutes/Budget Planning
Town of Apple River
Date: 10-21-08
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel
Johnson
Treasurer: Linda Peterson, Clerk: Ken Sample
Budget Planning Committee called to order at 7:00PM. Meeting properly
noticed and all members present except Ansel Johnson.
Chair allowed resident Marilyn Marshall to make public comment.
Inquired about paving of 125th Ave from Cty H to dead-end. Also
expressed concerns about speeds on the road and parking at the dead
end.
Board conducted review of General Government, 1st Responder, Fire
Dept., Public Works and Health and Human Services. Clerk will prepare
final draft for presentation at the November meeting.
Budget Meeting adjourned at 7:35PM and Call to Order of Regular
Meeting made.
Meeting properly noticed and all members except Ansel Johnson present.
Chair made note that Ansel’s wife had passed away and funeral was
today. Asked that we all keep Ansel and his family in our prayers and
extend our best wishes.
Motion made and approved 2-0 to approve minutes of 9-08-08.
Motion made and approved 2-0 to suspend agenda rules.
Sara McCurdy, Polk County Land Information Director made a
presentation on the functions, policies and procedures of their
office. Sara also addressed questions from the audience.
Highway Dept. Report-Greg from Greg’s Excavating gave estimates on
digging out, laying fabric, and providing 270 yds of gravel to Town
Hall parking lot for $3700. An additional $1800 to $2500 required to
haul dirt from site to another town site requiring fill. Mowing will
start now that leafs off and hand patching only will be done on 120th
Ave from 60th to 80th street. Question on culvert bill from county
held. Sign repair and replacements discussed.
Clerk Report- Hand outs from assorted vendors provided to board.
Superceded CSM map from Polk County Land Surveying for Fire Dept and
new Town Hall site reviewed and put on file. Invitation from Polk
County Land & Water to attend November meeting for overview of their
functions put on hold until after new board seated in 2009. Notice of
Polk County Towns Assn. On 10-27-08 read. Motion made and approved
2-0 to approve clerk’s report.
Treasurer Report- Estimate of shared revenue from DOR for 2009 is
$17,245. Rural Development sent brochure on programs and grants for
insert with tax bill. Board approved inclusion of brochure. Insurance
bond due and amount of bond was increased to $250,000. Motion made
and approved 2-0 to increase bond. Received information from County
Treasurer and Mail-Com about mailing our tax bill. Fee is .47 per
bill, which includes postage and stuffing inserts, but would need to
purchase envelopes. Motion made and approved 2-0 to use Mail-Com for
tax bills. Supplementary postage required for multiple tax
statements. Treasurer gave financial report on balances, income,
interest and expenses. Motion made and approved to accept financial
report as presented.
Motion made and approved 2-0 to pay vouchers as presented.
Election Report: Pre-testing on election equipment complete. Public
Testing scheduled for 10-22-08. All ballots received and all notices
posted. Janice Frederickson has workers scheduled.
Ambulance Report: New ambulance delivered and working on upgrade that
allows transport to Twin City Metro area. Costs for 2009 are the same
as 2008, $9.00 per resident. GPS system on ambulance discussed.
1st Responders and Fire Dept not in attendance, attending Extrication
Training.
Planning Commission- Meeting of 9-22-08 Cultural, Agricultural,
Natural Resources, and Economic Development discussed. Next meeting
10-29-08 at 7:00PM and agenda is Economic Development, Natural
Resources. Hand out on Land use will be provided. Discussion on
estimated complete date held. Discussion on plan content held.
Construction Report: Motion made and approved 2-0 to approve stone
front colors. Estimate on replacing steel on fire hall is $1316.
Discussion on balances for town hall held. Estimated shortage is
approximately $18,000 without the $1316, $450, $ 3700. Next draw for
the building is a modified gross draw of $19,023. When credit of
$1,302 for sales tax and expense of $900 for sand slab and footing
conditioning the net draw is $18,621. Bill from Kurt’s Electric of
$450 for security light and 3-way switching discussed. Parking cost of
$3700 Highway Report discussed again. Motion made and approved 2-0 to
pay $450 to Kurt’s Electric. Silver gray was selected as vinyl base.
Motion made and approved 2-0 to pay Gale Construction $18,621.
Shortfall options and the importance of fulfilling obligations of
motion to build town hall discussed.
Old Business:
· Dumpsters on site at 70th Street, clean up partially complete and
will continue to monitor.
· Status of current town hall postponed to next meeting.
· Funding on Town Hall postponed to next meeting.
New Business: Motion made and approved 2-0 to accept Assessor
Contract for $8300 for 2009-2010 maintenance contract.
Next meeting 11-10-08. Motion made and approved to adjourn at
9:35PM.