Home Page: Meeting Minutes
February 9, 2009 Regular Monthly
Regular Monthly Meeting Minutes Town of Apple River Date: February 9th, 2009 Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel Johnson, Treasurer: Linda Peterson, Clerk: Ken Sample Meeting called to order at 7:00PM with all members present and verification of public notice duly noted. Motion to approve 1-12-09 minutes as amended approved 3-0. Minutes were amended as follows; 4th paragraph on page 2, strike “Public Works Carry Over $550” and insert “Health and Human Services Carry Over $550”. Clerk: reported on E-Mail received from a resident who was having difficulty identifying where to pay taxes and made favorable comments on web site. Clerk presented coverage options for public official bonds for clerk and treasurer. Item will be placed on March agenda. Treasurer: gave reports on taxes collected and paid out and resulting income for the town. Expenses and balances were also provided. To date 1.4 million has been collected in real estate taxes. Motion to approve treasurer report approved 3-0. Vouchers: Discussion held on sand/salt costs. Motion to pay vouchers approved 3-0. Public Comment: A representative from Northland Surveying presented a CSM on behalf of Bruce and Tracie Will whom are sub dividing a parcel into two separate lots. The board signed and approved the Polk County Sub-Division Checklist. Split is approximately 27 and 11 acres respectively. Road Committee: Fritz Coulter gave update on street sign project and need for CSM’s for Townline Estates and Benetiz Out Lot Road take over to update state inventory. Need to identify when resolutions were made accepting roads. There will be a road meeting on February 25th at 7:00PM. FireDept. Chief Jamie Berry provided annual report for 2008 and it was posted on town bulletin board. 2009 had 3 calls in Jan and 3 calls in February so far. 1st Responder: January had 6 runs. 5 medical and 1 motor vehicle. Highway Dept: Plan on having 2 graders in Apple River on Feb. 10 to scrape compacted snow/ice. Ditch cutting will start when snow load goes down. Planning Commission: Had meeting on Jan. 27th at 7:00PM. Discussed Shoreline Ordinance and need for amendments or change regarding land use. Next meeting is Feb. 23rd at 7:00PM. Will discuss implementation on specific items in each chapter and land use. Discussion held on Land and Water Resources meetings that are ongoing. Steve Arduser and Ken Sample are participates. Update on parcel platting provided, expect to be completed by this summer. Old Business: · Road Signs- Needs further review and location validating. Bring back in March. Fritz Coulter made note that County Map update from Zoning was completed with update of 174th Ave being made. · Vehicle Accident Update: 1. Fire Dept. accident with fire truck. Fire Chief reported that driver acknowledged both incidents and that insurance company had made compensation to both the Town of Apple River for truck repair and to the resident for vehicle repair. 2. Reviewed billing from county on 165th Ave bridge repair related to the motor vehicle accident. Cover letter approved and billing will be submitted to the affected party for reimbursement to the Town of Apple River. The town does not have any local costs that will be charged back. · Old Town Hall Disposal: Discussion on previous events held. One bid had been received on original request for bids for $6,150. This offer was withdrawn on 9/8/08 and a counter offer of $1,000 was made. No action taken by board. Discussion held on options currently available and are defined in the following. 1. Town to retain building at their expense as a historical building with options of storing historical information inside. 2. Contact parties who have interest in old buildings to see about relocation. Clerk to contact Barron Count representatives. 3. Sell building for scrap and retain site. The board decided to pursue relocating building and if no interest expressed to run ad to bid for building and site sale on a motion approved 3-0. · Appointed Clerk: Discussion held and it was decided to postpone indefinitely. Will be reviewed at a later date. New Business: · Noise Abatement- Alan West made presentation about abuse of truck braking and requested signage be posted indicating jake braking is illegal. If both towns, Beaver and Apple River pass an ordinance the state can enforce the ordinance. Alan indicated that highway commissioner will provide signs. Clerk to call Beaver to measure interest. Will be on agenda in March. Treasurer noted that bill for Greg’s Excavating not included in 2-9-09 vouchers. Board approved payment 3-0 and treasurer issued check. · Treasurer and Clerk indicated need for 2008 financial audit. Handout provided on difference between Treasurer and Clerk ending balances. Discussion also held on “C” financial report required by state. Carol Doran will be invited to review processes for state. Clerk and Treasurer will do December 2008 bank statement together prior to audit. Board decided expense of outside auditor not warranted. Board, clerk and treasurer will conduct internal audit. Audit scheduled for Monday, Feb. 16th at 7:00PM. Chair reviewed letter involving stimulus package from state and need for identifying projects. Betty Bergstedt indicated she could donate a micro-wave for town hall. Next Regular Board meeting is March 9th at 7:00PM. Meeting to adjourn approved 3-0 at 8:30PM