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April 14, 2009 Regular Monthly Board Meeting
TOWN OF APPLE RIVER REGULAR MONTHLY BOARD MEETING APRIL 14, 2009 FOLLOWING ANNUAL MEETING Present: Rick Scoglio, Chair; Ansel Johson, Supervisor; Dave Waterman, Supervisor; Tom Sykes, Clerk; and Linda Peterson, Treasurer. Meeting called to order by Rick Scoglio, Chair at 7:30 p.m. Roll call. All board members present. Verification of public notice duly noted. Motion made to approve the minutes of the March 9, 2009. Motion approved. Two votes yes. Zero votes no. The Chair thanked Ken Sample and Dan Carlson for their service to the Town. Report by Clerk: Presented email report to chair regarding animal feeding operations. Submitted to Chair a brochure regarding Town Officials Workshop agenda for upcoming training. Scoglio and Sykes indicated that they will attend the May 14, 2009, meeting in Rice Lake. Supervisor Johnson indicated that he would get back to the Clerk regarding his attendance. Submitted a roads inventory from WISLR to Chair for the Road Committee. This also included a letter regarding Asphalt from Monarch Paving Company. Submitted an economic development corporation report to the Chair. Finally, reported that there was a communication with the insurance company regarding the vehicle accident on 165th bridge and that a check for $5,078.00 should be received by the end of the week. Motion made and approved to accept clerk report: 2 yes, 0 no. Report by Treasurer: Treasurer reported that the Town collected $250.00 of personal property tax and has been informed by another party that approximately $21,000.00 will be coming in by the end of the month. Treasurer reported $143,020.20 remaining in the budget. Motion made and approved to accept treasurer report: 2 yes, 0 no. Vouchers: Motion made and approved 2 yes, 0 no to pay vouchers as presented. Committee Reports: Road Committee: Road report presented. Presenter stated he is going to a meeting this afternoon. The 2007-2008 commission will be written. There was discussion regarding posting the town roads for weight limits. Greg’s Excavation was paid $260 for 26 hours of posting the signs. Supervisor Johnson challenged the payment because posting had not been approved by the Board. After much discussion Greg’s Excavation agreed to credit the Town that amount on his next statement. Motion made to approve the credit adjustment. Motion carried, 2-0. Election Committee: Jan Frederickson reported 202 votes cast. Rick Scoglio, Ansel Johnson, Dave Waterman, Tom Sykes, and Linda Peterson received the majority votes. Betty Bergstedt’s status as an election official was discussed and approval of her status will reviewed at the next regular town meeting. Next election will not be until September 2009. Ambulance: Supervisor Waterman indicated that no meeting was held. Fire Department: Grass fire in Clear Lake. Carlson reported that the State has a website that precedes ours. Discussion around burning permits. DNR has a ban on burning permits. Carlson stated we are currently in a ban right now which started yesterday. First Responders: Throughout March, First Responders had one run. Highway Department: Highway reported there are three or four more days of mowing left. Highway reported that there were lots of complaints on the hole they need to dig right before the election. It was reported there is various patching to do. Crack on 70th Street needs filling. Town Planning Commission: There will be a vacancy. Nothing scheduled for April. It was questioned when new committee members would be designated because there is vacancy. Scoglio reported he won’t do committee assignments until the end of the meeting. Next planning commission meeting to be held May 11, 2009. Old Business: Town Hall Disposal: It was reported that a request for bids on the old town hall was publicized. One of the bids received was in the amount of $5,000.00. This bidder obtained additional information, withdrew her original bid, and counter-offered $1,000.00. Other bidders weren’t given the opportunity for a counter-offer so a public request for bids was re-ran. Based on the latest public request for bids there are two official bids. The counter-offer bidder did not resubmit her $1,000 offer. The two bids received are in the amounts of $1,200 and $500. Scoglio inquired if there has been any discussion on the value to the old town hall. It was reported that there has not been. Scoglio stated that based on the bids received, $1,200 is the highest bid. Discussion involved that the public request for bids included roughly 2/3 acre of land in addition to the old town hall. Motion made by Waterman to award bid to the highest bidder-- Ansel Johnson. Scoglio seconded the motion. Supervisor Johnson abstained from the vote. Motion carried. 2 yes, 1 abstained. Duck’s Inn – Liquor License: Discussion regarding fees for transfer of liquor license to new owner of Duck’s Inn—Rick Hansen. There was no fee except for $16.30 to cover cost of publication. Motion made by Johnson to transfer liquor license to Rick Hansen effective April 15, 2009. Waterman seconded the motion. Motion carried, 2-0. Noise Abatement: Resolution from last month brought forward regarding petitioning the Polk Co Hwy Dept to erect a “NO ENGINE BRAKING” sign at the beginning of the speed zone reduction on USH 8 east and west of Range. The Town will submit the approved resolution to the Polk Co Hwy Dept because the Town is most concerned about the traffic coming from the west on Hwy 8 since that is our concentration of residents who are incurring the noise problem. Motion made to approve resolution as presented. Motion carried, 2-0. Road Signs: A request for bid was submitted and the County received three bids back. Scoglio requested number of signs involved. It was reported the bid involves 78 double faced signs. Scoglio reported three bids received as: Lang Enterprises $4,661.05, Capital $7,676.65, and Rent-A-Flash $5,371.20. Scoglio stated low bid is from Lang Enterprises of Oconomowoc in the amount $4,661.05. Discussion involved consistency of the specs. Scoglio advised rejecting the three bids and readvertising with a standard request including the exact same specifications. Scoglio stated you can directly request bids from these three companies. Motion made to reject bids and readvertise directly to the three companies with standard specifications requesting exactly what we want. Motion carried, 2-0. New Business-Discussion: Scoglio reported nothing listed here and moved on to Supervisor reports. Supervisor Reports: Scoglio advised that the number one priority for the Town is maintaining our roads. Scoglio discussed desire to maintain roads with resources already available here within the Town. A date was determined for the Road Committee to meet and determine a plan of action for the year as April 27, 2009, 7:00 p.m. at the Town Hall. Scoglio assigned Supervisor Johnson to head the Fire Department Committee. Scoglio assigned Supervisor Waterman to head the Planning Commission. Scoglio appointed himself to head the Ambulance Committee and to reestablish the Intertownship meetings to review what each Town pays for roads, salaries, gravel, etc. Next meeting will be held May 11, 2009, at 7:00 p.m. Motion made and approved to adjourn meeting at 8:44 p.m.