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December 10, 2007 Regular Monthly Meeting
Regular Monthly Meeting Minutes
Town of Apple River
12-10-2007
Members: Chairman: Dan Carlson, Supervisors: Dave Waterman & Ansel
Johnson
Treasurer: Linda Peterson, Clerk: Ken Sample
Meeting called to order at 7:05PM with all members present and
verification of public notice duly noted.
Approval of Special Meeting Minutes for Budget Hearing and Levy
Approval and Regular Monthly Minutes for November approved 3-0.
Clerk Report: 1. Letter from Fritz Coulter re NE Corner 70th St & Hwy
8. 2. Copy of Building Permits YTD for 2007. 3. Highway 8
Environmental Impact Study Document presented. Chairman Dan Carlson
took possession. 4. Letter on Public Hearing for Roland Belisle
Special Exception Hearing read. Chair requested Clerk to follow up on
ownership of NE Corner of 70th. Motion approved clerk report 3-0
Treasurer Report: Treasurer gave overview on revenue and expenses and
remaining cash on hand and available funds. Update of $1200
Comprehensive Plan refund provided. Overview of tax statements and
process of printing, folding and mailing provided. Dave Waterman has
resource for stuffing and mailing. Chair to write newsletter for
inclusion. Tax role will also be included. Motion approved 3-0 to
accept treasure report.
Vouchers: Vouchers reviewed and approved. Supervisor Johnson made note
that by combining small jobs into one project would provide
opportunity to save some money.
Motion made and approved 3-0 to pay vouchers as presented.
Fire Dept. Report: Calls: 2 Motor Vehicle, 1 Chimney Fire, 1
Security System False Alarm. Report on DNR grant and equipment
repairs given. Thank You to Greg’s Excavating on quality of clearing
Fire Dept lot provided. 1st Responder: Had 2 runs and they were motor
vehicle accidents.
Planning Commission: Next meeting 1-28-08 at 7:00PM. Carl Hetfeld
from Polk County Land Survey gave overview sought direction on a minor
sub-division for Greg Ebersole at 150th Ave and 120th street. Chair
directed request be directed to Town Board.
Draft of resolution establishing participation procedures for
comprehensive plan submitted. Item will be placed on Jan. 08 agenda
for approval.
Old Business: Carl Hetfeld made presentation regarding town takeover
on 145th Ave extension from existing into Townline Lake Estates. The
town will take over road identified as outlot 1 and outlet 4 which is
a retention pond for ditch draining. The road was blacktopped by
Monarch Paving with 2” compacted. Current owners to provide deed for
outlots 1 and 4. Motion made and approved 3-0 for town to take over
outlot 1 and outlot 4 of Townline Lake Estates and current owners to
provide appropriate deeds. Map provided for file. Carl Hetfeld, Polk
County Land Surveying gave overview of efforts to survey current Fire
Dept Land. Will require going out again as many stakes have been
taken out.
Item to be placed on Jan meeting old business.
New Business:
Pollworker List as submitted by Chief Election Specialist Janice
Frederickson for 2008 was approved 3-0.
Bill submitted by Ansel Johson on behalf of Pat Mahoney and Pass
Trucking & Landscaping. Bill was for Lime Rock and Ansel will inform
Pat Mahoney they should get approval before making expenditures. Bill
will be processed under January vouchers.
2007 Budget Review: Clerk provided print-out of revenue and payroll
in its’ entirety and a copy of expenses by category of 2007 Journals
to all board members. 4th Quarter Itemized sheets were distributed
and carry-over amounts per category were determined. Clerk to provide
closing financial statement for January meeting. Carry over amounts
per category were agreed upon and Chair made a motion to retain a
$15,000 cash on hand amount with remaining monies to be assigned to
account 53315 Improvements and Construction. Motion approved 3-0.
Clerk to work with personnel at Greg’s Excavating to have normal
maintenance, account 53311 and Improvements and Construction amounts
53315 itemized separately on all future bills.
Next Meeting 1-14-08 at 7:00PM
Meeting adjourned at 8:30PM.